Date: Tuesday 28th November 2023
Venue: Virtual via Zoom
Member clubs are reminded that they are entitled to be represented at the Annual General Meeting by one delegate, who is able to speak and vote on their behalf at the meeting.
Clubs have therefore been requested via email to nominate their delegate on a ‘Confirmation of Delegate’ form –– and return it to Clubs SA by Monday 16th October.
Closer to the AGM, clubs will be requested to confirm whether their delegate will be attending the AGM, and if not will be encouraged to either nominate a person to attend in lieu of the delegate or to submit a proxy (see below).
Where a delegate is unable to attend the AGM, the Member club is able to submit a proxy to the chair of the meeting by completing and returning an ‘Appointment of Proxy’ form to the Clubs SA office by Monday 27th November.
Proxy forms will become available (from the Clubs SA website, or via post or email on request) when the business of the AGM, including motions submitted by Members, has been finalised.
Members will have the option of granting discretion to the chair to vote on their behalf, or directing their votes on one or more items of business.
Board Nominations and Elections
There are no ‘Ordinary’ Board vacancies this year.
Notice of Motion
Should a Member club wish to place a motion on the agenda for consideration at the AGM, a ‘Notice of Motion’ form, available for download from the Clubs SA website or via email or post, on request – must be completed and returned to the Clubs SA office by Tuesday 31st October.
The AGM Agenda, Annual Report and Statements of Account will be available to all Members on the website on Monday 6th November or prior and can also be provided in hard copy on request to the Clubs SA office.