AGM 2020

23 September 2020


AGM 2020

Date:                    Wednesday 25th November 2020

Time:                    3:30pm

Venue:                 Para Hills Community Club

                             360-370 Bridge Road, Para Hills

Delegates

Member Clubs are reminded that as a result of changes to the Liquor Licencing Act they are entitled to be represented at the Annual General Meeting by one delegate, who is able to speak and vote on their behalf at the meeting.

Clubs have therefore been requested via email to nominate their delegate on a ‘Confirmation of Delegate’ form –– and return it to Clubs SA by Monday 12th October.

Closer to the AGM Clubs will be requested to confirm whether their delegate will be attending the AGM, and if not will be encouraged to submit a proxy (see below).

 

Proxy

Where a delegate is unable to attend the AGM, a Member club will be able to submit a proxy to the chair of the meeting by completing and returning an ‘Appointment of Proxy’ form to the Clubs SA office by Monday 23th November.

Proxy forms will become available (from the Clubs SA website or via post or email, on request) when the business of the AGM including motions submitted by Members, has been finalised.

Members will have the option of granting discretion to the chair to vote on their behalf or directing their votes on one or more items of business.

Note:  Proxies are restricted to the business of the AGM and will not be available for Board elections.

 

Board Nominations and Elections

In accordance with the transition provisions of the new Constitution (s7.1) there will be one ‘Ordinary’ Board vacancy.

Nominations are now open to fill this position, which carries a term of three years.

Member Clubs are entitled to nominate any member of their Club for election to the Board by completing a ‘Nomination for Clubs SA Board’ form for each nominee – available for download from the Clubs SA website or via email or post, on request.

Nominees for election are encouraged to provide a statement of up to 200 words and a ‘passport’ photo in support of their nomination, for publication by Clubs SA for the information of Clubs wishing to lodge a vote.

Nominations must be received by the Clubs SA office by Wednesday 28th October.

Should there be more nominations for election than there are vacancies, a secret ballot of Member Clubs will be conducted, for which details will be provided following close of nominations.

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Notice of Motion

Should a Member Club wish to place a motion on the agenda for consideration at the AGM a ‘Notice of Motion’ form – available for download from the Association website or via email or post, on request – must be completed and returned to the Clubs SA office by Wednesday 28th October.

 

AGM Information

The AGM agenda, Annual Report and Statements of Account will be available to all Members on the website 21 days prior to the AGM and can also be provided in hard copy on request to the Clubs SA office.

The following documents can be downloaded,  provided by email or post upon request to the Clubs SA office.

Confirmation of Delegate formNomination for Clubs SA Board formNotice of Motion formGuidance for Board nominees

 

Note that:

  1. All forms can be lodged by scanned email attachment to admin@clubssa.com.au or by mail to Clubs SA, 222a Henley Beach Rd, TORRENSVILLE SA 5031.
  2. The Annual General Meeting is open to any person with a connection to or interest in activities of Clubs SA. However only authorised delegates are permitted to speak and to vote.